Business Operations Analyst Job in Petaluma, CA (DHS Coast Guard) 2026

⏰ 11 min read

Job Overview

Anyone interested in administrative and financial work that supports a real operational mission may want to take a look at this opening. The Department of Homeland Security’s U.S. Coast Guard is accepting applications for a Business Operations Analyst at its training center in Petaluma, California.

This role blends administrative, technical, financial, and human resource duties in support of construction and facilities maintenance activities. It is not a remote or telework position, so it is best suited to candidates who already live in or are willing to commute to the Petaluma area.

The ideal applicant enjoys working with data, reports, and budgets, and is comfortable supporting a facilities and engineering team with organized, detail-oriented work.

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Important: this announcement closes on August 11, 2026, or as soon as 100 applications are received, whichever comes first, so candidates who are interested should not wait to apply.

About the Employer

The U.S. Coast Guard is a branch of the U.S. Armed Forces operating under the Department of Homeland Security. This particular position is based at Training Center Petaluma, within the Facilities Engineering Construction/Management unit, which supports the construction and upkeep of Coast Guard facilities.

The agency describes Coast Guard civilians as valuable members of the broader Coast Guard team who support the mission through administrative, technical, and operational work. The agency has not publicly detailed additional background beyond what is shared in the official announcement, so readers are encouraged to visit the DHS Careers website directly for a fuller picture of the agency’s mission and culture.

Position Summary

Here is a quick snapshot of the basics for this opening, straight from the official announcement:

This is a permanent, full-time position with one vacancy listed at this location.

Key Responsibilities

As a Business Operations Analyst, your work would center on supporting construction and facilities maintenance activities through administrative, technical, financial, and human resource tasks. A regular part of the role involves responding to data calls and preparing annual and quarterly reports, along with Planned Obligation Priority board documents.

You would also review and analyze incoming directives, assess their impact, and help establish a course of action to ensure compliance. Providing policy and procedural briefings, or coordinating briefings to help implement new or revised processes, is another part of the job.

Much of the daily work involves using electronic project folders and databases to analyze and report on design and construction projects, track equipment status, and monitor facilities maintenance. This includes data entry and retrieval, report preparation, and statistical analysis. You would also perform or assist with the budget formulation and execution process.

Required Qualifications

To qualify at the GS-9 level, your resume must demonstrate at least one full year of specialized experience equivalent to at least the GS-7 grade level in the federal sector. According to the announcement, examples of this specialized experience include:

• Using statistical analysis and software to interpret data and identify trends: This shows you can turn raw numbers into useful insights.
• Reviewing operational procedures or workflows to determine impact: This demonstrates your ability to assess how changes affect an organization and recommend next steps.
• Assisting with budget formulation: This includes analyzing and summarizing budget information, answering process-related questions, and preparing budget packages.
• Using technology platforms to compile reports: This includes producing charts and graphs and monitoring the status of projects or programs.

Note that the agency specifically states that experience statements copied directly from the announcement and pasted into your resume will not count as a demonstration of your qualifications, so be sure to describe your own experience in your own words.

Preferred Qualifications

The employer has not published a separate list of preferred or desired qualifications beyond the minimum specialized experience and education substitution options described above. Meeting the specialized experience requirement, or qualifying through the education substitution path, is what the agency has outlined for this role.

Required Skills

Based on the qualifications and duties listed, several key skills stand out for this position. According to the agency, the necessary knowledge, skills, and abilities include accountability, attention to detail, customer service, decision making, flexibility, integrity and honesty, interpersonal skills, learning, reading comprehension, reasoning, self-management, stress tolerance, and teamwork.

In practice, this means the role rewards someone who is comfortable analyzing data and budgets, communicating clearly with colleagues, and staying organized while managing reports and documentation for construction and facilities projects.

Salary and Compensation

According to the official posting, this position pays between $77,161 and $100,315 per year. The pay scale and grade for this role is listed as GS 9, with a promotion potential of GS 9, meaning this position does not have a built-in career ladder to a higher grade.

For readers unfamiliar with the federal pay system, the “GS” scale is the General Schedule used to set pay for most federal civilian employees. The agency has not broken this figure down into hourly or weekly amounts, so the annual range below is the only compensation detail that has been officially shared.

Eligibility Requirements

Before applying, it is important to confirm that you meet the basic eligibility conditions the agency has set for this role. These conditions come directly from the official job announcement.

Employee Benefits

The employer states that a career with the U.S. government comes with a comprehensive benefits package. According to the announcement, DHS specifically offers health, dental, vision, life, and long-term care insurance, a retirement plan, a Thrift Savings Plan similar to a 401(k), a Flexible Spending Account, an Employee Assistance Program, personal leave days, and paid federal holidays.

The posting also mentions that other benefits may include flexible work schedules, tuition reimbursement, transportation subsidies, uniform allowance, health and wellness programs, and fitness centers, though availability can vary. Benefit eligibility depends on the type of position you hold and whether it is full-time, part-time, or intermittent.

Work Schedule

This is a full-time position, and the posting specifically states that travel is not required for this role. The position is not eligible for telework and is not classified as a remote job, so employees would be expected to work on-site at Training Center Petaluma.

Work Location

The position is based in Petaluma, California, with one vacancy listed at this location. Unlike some other federal postings, the employer specifically states that relocation expenses are not reimbursed for this role, so candidates should plan to cover their own relocation costs if moving to accept this position.

Hiring Process

After the announcement closes, the agency will review resumes and supporting documentation to confirm applicants meet the basic qualification requirements. Applicants who meet the minimum qualifications will have their experience, education, and training rated and placed into one of three categories: Best-Qualified, Well-Qualified, or Qualified.

Applicants placed in the Best-Qualified category may be referred to the hiring manager for further consideration and could be called for an interview. The agency notes that qualified veterans with a compensable service-connected disability of at least 10 percent are placed in the Best-Qualified category, and other veterans’ preference categories are also factored into the process. The agency expects to make a job offer within 60 days after the application deadline, and selected candidates will undergo a suitability and security background investigation.

How to Apply

Unlike some federal postings that direct applicants to a separate portal, this position can be applied for directly through USAJOBS. Here is how the official process works, according to the employer:

Step 1
Click “Apply Online” on the official USAJOBS announcement to create an account or log into your existing one.

Step 2
Prepare a resume that is no more than two pages, using a font size of at least 10 points and margins no smaller than 0.5 inches.

Step 3
Include your relevant work or volunteer experience, education, and training, with start and end dates and hours worked per week.

Step 4
Complete any applicable assessments, including the USA Hire Competency Based Assessments if required.

Step 5
Gather and upload any required supporting documentation, such as veterans’ preference paperwork or college transcripts if you are qualifying based on education.

Step 6
Submit your resume and supporting documents before 11:59 PM EST on August 11, 2026, or before the 100-application cap is reached.

Step 7
Track your application status by logging into your USAJOBS account and checking the Welcome screen.

Keep in mind that your resume should not include your Social Security number, date of birth, a photo of yourself, or other personal information such as age, gender, or religious affiliation.

Helpful Tips Before Applying

Since this posting may close early once 100 applications are received, it is worth applying as soon as you have a complete, well-prepared application ready rather than waiting until close to the deadline.

Make sure your resume clearly describes your own specialized experience in data analysis, budget support, or reporting, in your own words rather than copying language from the announcement. If you plan to qualify using graduate education instead of experience, gather your transcripts early since they must be submitted with your application.

If you are claiming veterans’ preference, prepare your DD-214 or other required documentation in advance, since incomplete documentation can affect whether preference is granted. Finally, double-check that your resume does not include any personal information the agency asks you to leave out, such as your Social Security number, date of birth, or a photo.

Frequently Asked Questions

1. Is this a remote or telework position?
No. The official posting states this role is not remote and is not eligible for telework.

2. Where is this job located?
The position is based in Petaluma, California, with one vacancy listed.

3. What is the salary range for this role?
The official salary range is $77,161 to $100,315 per year, at the GS 9 pay grade.

4. Is there a specific degree required?
No positive education requirement is listed, though graduate education can be used to substitute for specialized experience.

5. Will relocation expenses be covered?
No. The official posting states that relocation expenses are not reimbursed for this position.

6. Is a security clearance required?
The position lists a security clearance category of “Other” and is classified as Non-sensitive/Low Risk, with a background check for credentialing and suitability/fitness.

7. When does this announcement close?
It closes on August 11, 2026, or sooner if 100 applications are received first.

8. How long can my resume be?
No more than two pages. The USAJOBS system will not allow submission of a longer resume, and it will not be considered if illegible.

9. How do I apply?
You apply directly through USAJOBS by clicking “Apply Online” on the official announcement and submitting your resume and required documents.

10. What benefits come with this job?
DHS offers health, dental, vision, life, and long-term care insurance, a retirement plan, a Thrift Savings Plan, personal leave, and paid federal holidays, among other potential benefits.

Final Thoughts

This Business Operations Analyst opening may appeal to candidates who enjoy administrative and financial analysis work and want to support a mission-driven organization like the U.S. Coast Guard. It could be a good fit for someone with experience in reporting, budget support, or data analysis who is based in or near Petaluma, California.

Because this announcement may close after just 100 applications, interested candidates should prepare their materials promptly. Readers should always verify the latest information directly through the official USAJOBS announcement before applying, since hiring details can be updated or the posting can close early.

Official Application Information